CashAssistants
Cash flow help for contractors and small businesses
CashAssistant is your on demand cash-flow assistant. We give quick answers about your cash in your business without all of the ai mumbo jumbo or crazy charts, giving you the information you need to make the right decisions for your business to grow.
The Problem
Too many business owners fly blind, making decisions based on a gut feeling instead of real numbers. This constant guessing game leads to sleepless nights and stressful "what-if" scenarios:
-
If you buy that new tool today, how does it affect my ability to make payroll next week?
-
If your biggest client pays late, are you still safe?
-
What bill do I prioritize first?
How It Works:
--3 Simple Steps--
---->No complex software. No spreadsheets. Just a simple, weekly text that gives you control.
Monday Morning You Send Us A Quick Text
Step 1:
On your way to the job site, simply text us three numbers:
-
Your current bank balance
-
All open Invoices or (your biggest invoices + small invoices total value)
-
2 weeks worth of bills or (1 week, 2 weeks, or how ever far you need to know) (We recommend 2 weeks)
Example: "Bank: $18,500. Invoices: $12k Johnson job, $3k Smith repair. Bills: $8k payroll this Friday."
(As long as the info is in the text any format is fine.)
Examples:
Throughout the week, you update us on any changes:
1-Did one of your invoices pay?
2-Was a bill delayed?
(Any update you want us to have in mind.)
Step 2: We Analyze
We calculate your Projected Cash Buffer by securely reviewing your financial info and figuring out:
-
How big of a paycheck can I take without making a dent?
-
Need to prioritize which bills to pay first?
-
If your biggest client pays late, are you still safe?
-
If an unexpected bill arrives, will it cause a crisis?
We connect the dots, calculate the possibilities, then translate that into a simple text to give you a clear forecast, not just a static spreadsheet.
The Golden Rule: "We only provide calculations and possibilities. The final decision is always, and will always be, yours."
Step 3: Know Your Next Move.
We won't bury you in complex graphs and charts. Instead, we'll provide immediate clarity.
---->
Weekly Overview
Your Weekly Overview is a 30 second read that replaces financial guesswork. Every week, you get a clear snapshot of your cash position and the one priority action that will make the biggest difference—so you can lead your business with confidence. Any questions after overview is sent is encouraged for additional clarity.
---->
Cash Flow Assistant
Get instant clarity on your business finances. Text us a question like 'Can I afford this?' and we'll quickly send back a clear Cash Overview. It's your projected cash and key priority, delivered in plain English.
(Typical response time: Under 2 hours during business hours (6 AM - 8 PM EST))
Who We Are Not:
✅ What We Provide:
On-Demand Clarity: Text a question, get a simple "Cash Snapshot" back.
-
Calculations & Projections: We calculate your Projected Cash Buffer based on the numbers you provide.
-
Actionable Insight: We highlight your #1 priority to strengthen your cash position.
-
A Human Partner: A real person analyzes your situation and writes every response.
❌ What We Don't Provide:
-
We are not financial advisors. We do not provide "yes/no" answers, investment advice, or legally binding recommendations.
-
We are not your bookkeeper. We do not handle data entry, account reconciliation, or tax preparation.
-
You are in control. The final decision is always, and will always be, 100% yours. We provide possibilities, not prescriptions.
Our Golden Rule: We translate your numbers into clear, plain-English insight. You use that insight to make confident decisions as the expert on your own business.
Why us?
Cash flow clarity shouldn't require a full-time financial strategist or leave you drowning in complicated software.
-
More Strategic than a Bookkeeper: While bookkeepers perfect your past records, we forecast your future cash to prevent emergencies.
-
More Affordable than a financial strategist: Get the #1 benefit of a high-end financial strategist—cash flow confidence—for a quarter of the cost.
-
More Human than Software: Replace hours of calculating, thinking, and confusion with a simple text conversation and expert guidance.
Common Questions
1. "How is this different from my bookkeeper?"
Your bookkeeper is the historian of your business, creating a perfect record of the past. Cash Assistants is your scout, calculating your financial future to prevent emergencies before they start. Cash Assistants takes your question and compares it to not what amount of cash you have now, but your amount of cash you will have in the future, keeping you aware of your situation if you "buy that tool" or "don't get that specific invoice"
2. Are you predicting the future? How can you know what will happen?
The answer is, we don't. We are not predicting the future. We are giving possibilities to your question, giving you the information to make the best decision. The 'Can I afford this?' with more accuracy than anyone else. Instead of just looking at your current bank balance, we compare your question against future possibilities:
-
If you buy that new tool today, how does it affect your ability to make payroll next week?
-
If your biggest client pays late, are you still safe?
-
If an unexpected bill arrives, will it cause a crisis?
We map out these 'what-if' scenarios to show you the potential outcomes of your decisions before you make them. This isn't a guess—it's a strategic advantage. We give you the clarity to decide with confidence, not fear."
3. "What if I forget to text you on Monday?"
No problem. We'll send you a friendly reminder. This service is designed to reduce your stress, not add another rigid chore to your list.
4. "Can I text you with a quick money question?"
Absolutely. That's the whole point. Text us "Can I afford this?" or any other necessary questions anytime. You'll get a confident, data-backed answer from a human expert, usually within an hour.
5. "I just look at my bank balance. Why isn't that enough?"
Your bank balance is a rearview mirror. It shows you where you've been, not the financial cliff around the next corner. We are your GPS, showing you the next 30 days so you can steer clear of trouble.
6. "Is this really worth the money?"
A single cash flow mistake can cost you thousands. With all of these big tech softwares you could use to track your cash flow, we focus on simple answers and speaking your language, not accounting jargon.
7. "What if one of my big clients pays late?"
This is our specialty. We'll see that risk in your forecast and give you a proactive heads-up, often before you even realize there's a problem. We'll then help you make a plan to cover the gap.
8. "How do you know if I'm 'safe' or not?"
We take the numbers you text us and run them through a smart forecast that models the next 7-30 days. We calculate different scenarios (like if a key invoice is late) to give you a true picture of your financial safety.
9. "Are you replacing my bookkeeper or accountant?"
No, not at all. Think of us as your cashflow assistant. While your bookkeeper is like the mechanic who maintains the logbooks, and the accountant answers the tax questions, we use the numbers from your books to give you instant clarity on future decisions. We're a perfect addition to your team, not a replacement.
GET IN TOUCH
Have a question or ready to get started? You're not committing to anything by reaching out. Let's chat for a few minutes to see if this is the right solution for your business.
(Once you submit we'll be in touch within the hour to welcome you and answer your questions.)